Seattle & Bellevue Lease Administration Services

Lease administration is the ongoing process of managing and overseeing all aspects of a commercial real estate lease throughout its entire lifecycle, from lease execution to expiration or renewal. It is typically handled by a dedicated in-house team or a third-party lease administration provider on behalf of tenants (occupiers) or landlords (property owners/investors).

Our services are scalable to make sense for small to large portfolios. Although each client requirement is unique, we can manage portfolios ranging from only a few locations to hundreds of locations.

The most common definition of a lease administration fee is a charge that some landlords impose on tenants to cover the costs of managing and administering the tenant leases over its term. It is a separate line-item fee (distinct from base rent, CAM, taxes or insurance) and is designed to compensate the landlord for the ongoing administrative work associated with the lease. Hughes Marino feels this is excessive and double billing of tenants, as managing the leases is inherently already the job of landlords.

For tenants (occupiers) of multiple locations, many outsource their lease administration to third parties to reduce their FTE count and to ensure best-of-class assistance. These fees are typically negotiable depending on number of locations, size and nature of the leases, and reporting requirements.

Lease administration costs vary based upon the number of locations, lease complexity and range of services we provide for each client. Our clients find that our fees are quite small given the peace of mind we offer and savings we discover. We welcome the opportunity to discuss your needs and tailor a program that makes financial sense for your business.

Operating expense amounts vary quite a bit due to a wide variety of factors. With our experience, we can advise our clients on appropriate expectations for each unique location.

As your portfolio expands regionally, nationally, or internationally, our goal is to be your outsourced partner throughout the life of your business. You can feel confident knowing our highly skilled team is on your side and will put your success first. With real estate posing as of the largest expenses to your business, it’s crucial to keep tabs on all critical lease obligations, and due to the complexity and room for error in these obligations, our team is here to act as an invaluable partner and resource for your company. The annual presentation of operating expense charges is usually vague, and at best, provides a summary of expenses incurred by the landlord during the year. Your landlord knows lease administration is not your core business and presents these numbers in such a manner that makes it impossible for you to see red flags. From reviewing and tracking key lease details, to detecting erroneous charges and saving you money, our team at Hughes Marino will help you understand what you are being asked to reimburse the landlord for each year and ensure you’re not paying more than you are obligated to pay under the lease.

Real estate obligations represent one of the largest expenses for any company and can also play a critical factor in their overall business success. While internal staff might be able to handle responsibilities for a few leased locations, as the portfolio grows, it can not only become a significant burden on resources, but risky as the number of critical data points grows. Our lease administration service allows companies to outsource this complex function to our experienced team, who can help save resources, reduce risk and avoid costly oversights. By outsourcing lease management needs, our clients are free to focus on their core business objectives, while also benefiting from the knowledge of our real estate experts. Our experienced lease accounting professionals can interact directly with your accounting team to ensure a seamless transition with the adaptation of new standards. As the Financial Accounting Standards Board has periodic changes, this collaboration has never been more critical. During the process of conforming to the new standards, we are also helping companies discover this as an opportunity to transform their business with improved systems and processes that can result in cost reductions along with better efficiencies. From identifying undiscovered savings opportunities in lease documents, to advising on a complete overhaul of accounting systems, our Hughes Marino team delivers results that help companies achieve their accounting goals.

We are proud to be able to help our clients achieve their real estate objectives and manage their leases, both nationally and internationally. The same keen attention to detail and personalized service that our clients have come to expect from Hughes Marino in the United States is also achieved across the globe. From the bank branch at the corner of First and Main, to the distribution facility in the Midwest, to the large international corporate headquarters in the United Kingdom, companies throughout the country and around the world trust us to not only help them make great real estate decisions, but continually be key members of their team throughout the life of their occupancy. Nothing is more fulfilling than having the opportunity to help our clients succeed, expand, and thrive. Our team will always be a dedicated partner in your pursuit of organizational excellence on a regional, national and global level.

We utilize best-in-class software to deliver reliable lease administration services and our team never takes a “one size fits all” approach. We carefully evaluate the needs of each client and determine the best combination of systems and people to fit the requirements. Reaching the best outcome for each client is our goal and we are not limited to using any particular software provider.

Hughes Marino’s Lease Administration service is considered the best lease administration company in the nation for business owners and leaders due to (1) our strict adherence to client confidentiality, (2) a robust fiduciary model whereby we specialize in representing tenants/occupiers of corporate real estate rather than landlords and developers, giving us deep tenant advocacy and unbiased expertise, (3) our specialization for protecting tenants rather than landlords, (4) our agnostic, advanced technology platform that can utilize any existing client programs, (5) our comprehensive cost optimization and financial insights, (6) our compliance and risk management reporting, (7) our scalable, ultra responsive service and customization, and (8) our proven track record and industry recognition.