{"id":3702,"date":"2014-10-20T10:46:02","date_gmt":"2014-10-20T18:46:02","guid":{"rendered":"http:\/\/hughesmarino.com\/inland-empire\/business-move-checklist\/"},"modified":"2025-08-18T06:43:23","modified_gmt":"2025-08-18T13:43:23","slug":"business-move-checklist","status":"publish","type":"page","link":"https:\/\/hughesmarino.com\/inland-empire\/resources\/business-move-checklist\/","title":{"rendered":"Business Move Checklist"},"content":{"rendered":"\n<div class=\"wp-block-group is-style-group-lead-content has-global-padding is-layout-constrained wp-block-group-is-layout-constrained is-style-group-lead-content--1\">\n<h2 class=\"wp-block-heading\">Business Move Checklist and Coordination Tasks<\/h2>\n\n\n\n<div class=\"wp-block-columns is-layout-flex wp-container-core-columns-is-layout-c5afa3a7 wp-block-columns-is-layout-flex\">\n<div class=\"wp-block-column order-md-2 is-layout-flow wp-block-column-is-layout-flow\" style=\"flex-basis:72%\">\n<p class=\"wp-block-paragraph\">Whether you enlist the help of a program, project or construction management team or handle your business move in-house, one thing is a must: <strong>stay organized<\/strong>. Download our free Business Move Checklist and Business Move Coordination Tasks here to keep organized and make sure your company doesn\u2019t miss a beat when it comes time for this exciting but challenging time in every business\u2019 evolution. When it comes time to make a new home for your company, be sure to have this helpful resource at your finger tips.<\/p>\n<\/div>\n\n\n\n<div class=\"wp-block-column order-md-1 is-layout-flow wp-block-column-is-layout-flow\">\n<div class=\"wp-block-group has-neutral-lighter-background-color has-background is-layout-flow wp-block-group-is-layout-flow\" style=\"padding-top:var(--wp--preset--spacing--31);padding-right:var(--wp--preset--spacing--15);padding-bottom:var(--wp--preset--spacing--31);padding-left:var(--wp--preset--spacing--15)\">\n<figure class=\"wp-block-image aligncenter\"><a href=\"https:\/\/hughesmarino.com\/wp-content\/uploads\/BusinessMoveChecklist.pdf\" target=\"_blank\" rel=\" noreferrer noopener\"><img decoding=\"async\" src=\"https:\/\/hughesmarino.com\/wp-content\/uploads\/pdfpng.png\" alt=\"pdfpng\" class=\"wp-image-5942\"\/><\/a><\/figure>\n\n\n\n<p class=\"has-text-align-center wp-block-paragraph\"><strong><a href=\"https:\/\/hughesmarino.com\/wp-content\/uploads\/BusinessMoveChecklist.pdf\" target=\"_blank\" rel=\"noreferrer noopener\">Download the checklist<\/a><\/strong><\/p>\n<\/div>\n<\/div>\n<\/div>\n<\/div>\n\n\n\n<h3 class=\"wp-block-heading has-18-font-size\">Business Move Checklist<\/h3>\n\n\n\n<div class=\"wp-block-columns is-layout-flex wp-container-core-columns-is-layout-b909f5db wp-block-columns-is-layout-flex\">\n<div class=\"wp-block-column is-layout-flow wp-block-column-is-layout-flow\">\n<ul class=\"wp-block-list is-style-list-square is-style-list-square--2\">\n<li style=\"letter-spacing:1px\">Select a move committee. This is typically made of representatives from IT, HR, Operations and other interested and qualified people.<\/li>\n\n\n\n<li style=\"letter-spacing:1px\">Establish a preliminary relocation budget.<\/li>\n\n\n\n<li style=\"letter-spacing:1px\">Determine whether the move warrants hiring a third-party move management consultant. If so, interview and hire third-party partner.<\/li>\n\n\n\n<li style=\"letter-spacing:1px\">Coordinate moving of servers with IT provider\/support.<\/li>\n\n\n\n<li style=\"letter-spacing:1px\">Contact telecommunications\/data provider to schedule a cut-over date.<\/li>\n\n\n\n<li style=\"letter-spacing:1px\">Contact telephone provider to get new numbers or move existing.<\/li>\n\n\n\n<li style=\"letter-spacing:1px\">Order data circuits and\/or specialty circuits (check for lead times).<\/li>\n\n\n\n<li style=\"letter-spacing:1px\">Order phone lines for elevator, security and any other item that may require a phone line.<\/li>\n\n\n\n<li style=\"letter-spacing:1px\">Confirm your long distance carrier or change it.<\/li>\n\n\n\n<li style=\"letter-spacing:1px\">Determine if any equipment requires specialized or approved vendors to move it. This could include copiers, lab equipment, certain electronics or manufacturing equipment.<\/li>\n\n\n\n<li style=\"letter-spacing:1px\">Check existing lease for restoration requirements\/conditions for returning current space to landlord.<\/li>\n\n\n\n<li style=\"letter-spacing:1px\">Reserve the building elevator (existing for move out, new for move in).<\/li>\n<\/ul>\n<\/div>\n\n\n\n<div class=\"wp-block-column is-layout-flow wp-block-column-is-layout-flow\">\n<ul class=\"wp-block-list is-style-list-square is-style-list-square--3\">\n<li style=\"letter-spacing:1px\">Order keys from the building.<\/li>\n\n\n\n<li style=\"letter-spacing:1px\">Contact the building to confirm locations of signage.<\/li>\n\n\n\n<li style=\"letter-spacing:1px\">Hire signage vendor to plan, get approval for, and install new signage.<\/li>\n\n\n\n<li style=\"letter-spacing:1px\">Obtain a qualified mover by interviewing 2-4 companies, depending on the size of job.<\/li>\n\n\n\n<li style=\"letter-spacing:1px\">Order new letterhead, business cards, forms, and other printed marketing materials.<\/li>\n\n\n\n<li style=\"letter-spacing:1px\">Coordinate updates to your website, email signatures, and any place else where your address appears so they can be implemented on the day of your move.<\/li>\n\n\n\n<li style=\"letter-spacing:1px\">Notify your clients of change of address.<\/li>\n\n\n\n<li style=\"letter-spacing:1px\">Contact the post office for change of address.<\/li>\n\n\n\n<li style=\"letter-spacing:1px\">Contact your bank for change of address.<\/li>\n\n\n\n<li style=\"letter-spacing:1px\">Notify vendors of change of address (coffee service, vending machines, etc.).<\/li>\n\n\n\n<li style=\"letter-spacing:1px\">Contact the IRS for change of address.<\/li>\n\n\n\n<li style=\"letter-spacing:1px\">Change address with any publications that are delivered to office.<\/li>\n\n\n\n<li style=\"letter-spacing:1px\">Notify insurance carrier of change of address and new office\u2019s requirements. Obtain certificates of insurance for the landlord, and any entities required by the lease.<\/li>\n\n\n\n<li style=\"letter-spacing:1px\">Contact the Franchise Tax Board for change of address.<\/li>\n\n\n\n<li style=\"letter-spacing:1px\">Contact the Employment Development Department for change of address.<\/li>\n\n\n\n<li style=\"letter-spacing:1px\">Contact the Secretary of State for change of address.<\/li>\n<\/ul>\n<\/div>\n<\/div>\n\n\n\n<h3 class=\"wp-block-heading has-18-font-size\" style=\"margin-top:var(--wp--preset--spacing--56)\">Business Move Coordination Tasks<\/h3>\n\n\n\n<div class=\"wp-block-group has-global-padding is-layout-constrained wp-block-group-is-layout-constrained\">\n<h4 class=\"wp-block-heading has-15-font-size\" style=\"font-style:normal;font-weight:500\">2 Months Prior to Move:<\/h4>\n\n\n\n<div class=\"wp-block-columns is-layout-flex wp-container-core-columns-is-layout-b909f5db wp-block-columns-is-layout-flex\">\n<div class=\"wp-block-column is-layout-flow wp-block-column-is-layout-flow\">\n<ul class=\"wp-block-list is-style-list-square is-style-list-square--4\">\n<li style=\"letter-spacing:1px\">Coordinate with IT on server move, desktop, and PBX timelines.<\/li>\n\n\n\n<li style=\"letter-spacing:1px\">Assemble \u2018Move Team\u2019 with each department having a \u2018Move Liaison\u2019.<\/li>\n\n\n\n<li style=\"letter-spacing:1px\">Schedule weekly move coordination meetings \u2013 prepare and distribute weekly minutes &amp; schedules.<\/li>\n\n\n\n<li style=\"letter-spacing:1px\">Review &amp; define areas of responsibility<\/li>\n\n\n\n<li style=\"letter-spacing:1px\">Move sequencing\/timeline preparation<\/li>\n\n\n\n<li style=\"letter-spacing:1px\">Collect all furniture layout plans from employees for their new spaces.<\/li>\n<\/ul>\n<\/div>\n\n\n\n<div class=\"wp-block-column is-layout-flow wp-block-column-is-layout-flow\">\n<ul class=\"wp-block-list is-style-list-square is-style-list-square--5\">\n<li style=\"letter-spacing:1px\">Common areas (coffee\/break rooms, copy rooms, etc.)<\/li>\n\n\n\n<li style=\"letter-spacing:1px\">De-installation &amp; installation responsibilities \u2013 coordination of timing<\/li>\n\n\n\n<li style=\"letter-spacing:1px\">Prepare lab equipment ID matrix of all equipment moving (if applicable) \u2013 check\/review special equipment installation compatibility\/requirements (coordinate with users).<\/li>\n\n\n\n<li style=\"letter-spacing:1px\">Develop preliminary move schedule.<\/li>\n<\/ul>\n<\/div>\n<\/div>\n<\/div>\n\n\n\n<div class=\"wp-block-group has-global-padding is-layout-constrained wp-block-group-is-layout-constrained\" style=\"margin-top:var(--wp--preset--spacing--37);margin-bottom:var(--wp--preset--spacing--37)\">\n<h4 class=\"wp-block-heading has-15-font-size\" style=\"font-style:normal;font-weight:500\">1 Month Prior to Move:<\/h4>\n\n\n\n<div class=\"wp-block-columns is-layout-flex wp-container-core-columns-is-layout-b909f5db wp-block-columns-is-layout-flex\">\n<div class=\"wp-block-column is-layout-flow wp-block-column-is-layout-flow\">\n<ul class=\"wp-block-list is-style-list-square is-style-list-square--6\">\n<li style=\"letter-spacing:1px\">Assign move numbers\/labeling\/tagging scheme \u2013 prepare floor plans\/layouts.<\/li>\n\n\n\n<li style=\"letter-spacing:1px\">Create employee move packets and instructions on how to move.<\/li>\n\n\n\n<li style=\"letter-spacing:1px\">Prepare agenda for employee move orientation meeting.<\/li>\n\n\n\n<li style=\"letter-spacing:1px\">Create public relations campaign with press releases to highlight new location and\/or office-warming party.<\/li>\n\n\n\n<li style=\"letter-spacing:1px\">Secure off-site storage location for old files<\/li>\n<\/ul>\n<\/div>\n\n\n\n<div class=\"wp-block-column is-layout-flow wp-block-column-is-layout-flow\">\n<ul class=\"wp-block-list is-style-list-square is-style-list-square--7\">\n<li style=\"letter-spacing:1px\">Discuss and agree on move insurance needs with company.<\/li>\n\n\n\n<li style=\"letter-spacing:1px\">Modify new space to meet equipment demands as necessary (coordinate with users).<\/li>\n\n\n\n<li style=\"letter-spacing:1px\">Determine security procedures for the move.<\/li>\n\n\n\n<li style=\"letter-spacing:1px\">Coordinate to add your listing to lobby directory at new site<\/li>\n\n\n\n<li style=\"letter-spacing:1px\">Fine tune move schedule.<\/li>\n<\/ul>\n<\/div>\n<\/div>\n<\/div>\n\n\n\n<div class=\"wp-block-group has-global-padding is-layout-constrained wp-block-group-is-layout-constrained\" style=\"margin-top:var(--wp--preset--spacing--37);margin-bottom:var(--wp--preset--spacing--37)\">\n<h4 class=\"wp-block-heading has-15-font-size\" style=\"font-style:normal;font-weight:500\">2 Weeks Prior to Move:<\/h4>\n\n\n\n<div class=\"wp-block-columns is-layout-flex wp-container-core-columns-is-layout-b909f5db wp-block-columns-is-layout-flex\">\n<div class=\"wp-block-column is-layout-flow wp-block-column-is-layout-flow\">\n<ul class=\"wp-block-list is-style-list-square is-style-list-square--8\">\n<li style=\"letter-spacing:1px\">Finalize move schedule.<\/li>\n\n\n\n<li style=\"letter-spacing:1px\">Hold employee move orientation meeting.<\/li>\n\n\n\n<li style=\"letter-spacing:1px\">Distribute employee move packets.<\/li>\n\n\n\n<li style=\"letter-spacing:1px\">Schedule packing material and label delivery.<\/li>\n\n\n\n<li style=\"letter-spacing:1px\">Prepare employee welcome packet to the new space (restrooms, gyms, break rooms, copy rooms, etc.).<\/li>\n\n\n\n<li style=\"letter-spacing:1px\">Move team preparation for move \u2013 channels for communication, change requests, etc.<\/li>\n\n\n\n<li style=\"letter-spacing:1px\">Schedule move day on site help.<\/li>\n<\/ul>\n<\/div>\n\n\n\n<div class=\"wp-block-column is-layout-flow wp-block-column-is-layout-flow\">\n<ul class=\"wp-block-list is-style-list-square is-style-list-square--9\">\n<li style=\"letter-spacing:1px\">Create a list of emergency contacts, cell phone numbers, and vendors that includes moving company, building management, utilities, telecommunications, etc.<\/li>\n\n\n\n<li style=\"letter-spacing:1px\">Identify \u2018lost and found\u2019 at both origin and destination.<\/li>\n\n\n\n<li style=\"letter-spacing:1px\">Identify move command central \u2013 for mover and employee inquiries.<\/li>\n\n\n\n<li style=\"letter-spacing:1px\">Select cleaning vendor for post-move.<\/li>\n<\/ul>\n<\/div>\n<\/div>\n<\/div>\n\n\n\n<div class=\"wp-block-group has-global-padding is-layout-constrained wp-block-group-is-layout-constrained\" style=\"margin-top:var(--wp--preset--spacing--37);margin-bottom:var(--wp--preset--spacing--37)\">\n<h4 class=\"wp-block-heading has-15-font-size\" style=\"font-style:normal;font-weight:500\">Move Week:<\/h4>\n\n\n\n<div class=\"wp-block-columns is-layout-flex wp-container-core-columns-is-layout-b909f5db wp-block-columns-is-layout-flex\">\n<div class=\"wp-block-column is-layout-flow wp-block-column-is-layout-flow\">\n<ul class=\"wp-block-list is-style-list-square is-style-list-square--10\">\n<li style=\"letter-spacing:1px\">Schedule additional packing material and label delivery.<\/li>\n\n\n\n<li style=\"letter-spacing:1px\">Tag and label destination site \u2013 room numbering and equipment IDs.<\/li>\n\n\n\n<li style=\"letter-spacing:1px\">Mount \u2018You are here\u2019 floor plans and color-coding instructions.<\/li>\n\n\n\n<li style=\"letter-spacing:1px\">Schedule training for all emergency procedures at new location.<\/li>\n<\/ul>\n<\/div>\n\n\n\n<div class=\"wp-block-column is-layout-flow wp-block-column-is-layout-flow\">\n<ul class=\"wp-block-list is-style-list-square is-style-list-square--11\">\n<li style=\"letter-spacing:1px\">Distribute contact lists for emergency\/on site\/on call lists.<\/li>\n\n\n\n<li style=\"letter-spacing:1px\">Review and finalize all move sequences\/schedules \u2013 distribute to move team.<\/li>\n\n\n\n<li style=\"letter-spacing:1px\">Prep building for move \u2013 surface protection, corner guards, etc.<\/li>\n\n\n\n<li style=\"letter-spacing:1px\">Distribute new security ID cardkey entry badges.<\/li>\n\n\n\n<li style=\"letter-spacing:1px\">As close as possible to moving day \u2013 change locks and access codes at new location.<\/li>\n<\/ul>\n<\/div>\n<\/div>\n<\/div>\n\n\n\n<div class=\"wp-block-group has-global-padding is-layout-constrained wp-block-group-is-layout-constrained\" style=\"margin-top:var(--wp--preset--spacing--37);margin-bottom:var(--wp--preset--spacing--37)\">\n<h4 class=\"wp-block-heading has-15-font-size\" style=\"font-style:normal;font-weight:500\">Move Day(s):<\/h4>\n\n\n\n<div class=\"wp-block-columns is-layout-flex wp-container-core-columns-is-layout-b909f5db wp-block-columns-is-layout-flex\">\n<div class=\"wp-block-column is-layout-flow wp-block-column-is-layout-flow\">\n<ul class=\"wp-block-list is-style-list-square is-style-list-square--12\">\n<li style=\"letter-spacing:1px\">Assign origin and destination move liaisons.<\/li>\n\n\n\n<li style=\"letter-spacing:1px\">On site help to coordinate move related questions, etc.<\/li>\n\n\n\n<li style=\"letter-spacing:1px\">Complete job walk each day of move of schedule\/completion\/damage, etc.<\/li>\n<\/ul>\n<\/div>\n\n\n\n<div class=\"wp-block-column is-layout-flow wp-block-column-is-layout-flow\">\n<ul class=\"wp-block-list is-style-list-square is-style-list-square--13\">\n<li style=\"letter-spacing:1px\">Prepare \u2018honey-do\u2019 lists.<\/li>\n\n\n\n<li style=\"letter-spacing:1px\">Allocate keys and\/or access cards for new location.<\/li>\n\n\n\n<li style=\"letter-spacing:1px\">Distribute employee welcome packets at their new destinations.<\/li>\n<\/ul>\n<\/div>\n<\/div>\n<\/div>\n\n\n\n<div class=\"wp-block-group has-global-padding is-layout-constrained wp-block-group-is-layout-constrained\" style=\"margin-top:var(--wp--preset--spacing--37);margin-bottom:var(--wp--preset--spacing--37)\">\n<h4 class=\"wp-block-heading has-15-font-size\" style=\"font-style:normal;font-weight:500\">Post Move Support:<\/h4>\n\n\n\n<div class=\"wp-block-columns is-layout-flex wp-container-core-columns-is-layout-b909f5db wp-block-columns-is-layout-flex\">\n<div class=\"wp-block-column is-layout-flow wp-block-column-is-layout-flow\">\n<ul class=\"wp-block-list is-style-list-square is-style-list-square--14\">\n<li style=\"letter-spacing:1px\">Move central command post \u2013 support employee inquiries, lost &amp; found, honey-do lists, etc.<\/li>\n\n\n\n<li style=\"letter-spacing:1px\">Dispatch appropriate team(s) for post move support \u2013 hang white boards, equipment fit up, etc.<\/li>\n\n\n\n<li style=\"letter-spacing:1px\">Collect all access items including security cards, keys and parking passes for old location and confirm return of deposits held by landlord for items.<\/li>\n<\/ul>\n<\/div>\n\n\n\n<div class=\"wp-block-column is-layout-flow wp-block-column-is-layout-flow\">\n<ul class=\"wp-block-list is-style-list-square is-style-list-square--15\">\n<li style=\"letter-spacing:1px\">Survey for damage \u2013 prepare and submit reports.<\/li>\n\n\n\n<li style=\"letter-spacing:1px\">Distribute new contact list and layout of department locations.<\/li>\n\n\n\n<li style=\"letter-spacing:1px\">Prepare move punch list and action items \u2013 coordinate with appropriate contractors, etc.<\/li>\n\n\n\n<li style=\"letter-spacing:1px\">Review final invoices against contracts.<\/li>\n<\/ul>\n<\/div>\n<\/div>\n<\/div>\n\n\n\n<div class=\"wp-block-group has-global-padding is-layout-constrained wp-block-group-is-layout-constrained\" style=\"margin-top:var(--wp--preset--spacing--37);margin-bottom:var(--wp--preset--spacing--37)\">\n<h2 class=\"wp-block-heading has-18-font-size\" style=\"font-style:normal;font-weight:500\">Helpful Links for Moving<\/h2>\n\n\n\n<div class=\"wp-block-columns is-layout-flex wp-container-core-columns-is-layout-b909f5db wp-block-columns-is-layout-flex\">\n<div class=\"wp-block-column is-layout-flow wp-block-column-is-layout-flow\">\n<ul class=\"wp-block-list is-style-list-square is-style-list-square--16\">\n<li style=\"letter-spacing:1px\">Contact the&nbsp;<a href=\"https:\/\/www.ftb.ca.gov\/individuals\/faq\/ivr\/619.shtml\" target=\"_blank\" rel=\"noreferrer noopener\">Franchise Tax Board&nbsp;<\/a>for change of address. Use&nbsp;<a href=\"http:\/\/www.ftb.ca.gov\/forms\/2011\/11_3533.pdf\" target=\"_blank\" rel=\"noreferrer noopener\">form 3533<\/a>.<\/li>\n\n\n\n<li style=\"letter-spacing:1px\">Contact the&nbsp;<a href=\"https:\/\/www.irs.gov\/pub\/irs-pdf\/f8822b.pdf\" target=\"_blank\" rel=\"noreferrer noopener\">IRS<\/a>&nbsp;for change of address.<\/li>\n\n\n\n<li style=\"letter-spacing:1px\">Contact the&nbsp;<a href=\"https:\/\/www.edd.ca.gov\/payroll_taxes\/Changes_to_Your_Business.htm\" target=\"_blank\" rel=\"noreferrer noopener\">Employment Development Department<\/a>&nbsp;for change of address.<\/li>\n<\/ul>\n<\/div>\n\n\n\n<div class=\"wp-block-column is-layout-flow wp-block-column-is-layout-flow\">\n<ul class=\"wp-block-list is-style-list-square is-style-list-square--17\">\n<li style=\"letter-spacing:1px\">Contact the&nbsp;<a href=\"http:\/\/www.sos.ca.gov\/business\/notary\/forms.htm\" target=\"_blank\" rel=\"noreferrer noopener\">Secretary of State<\/a>&nbsp;for change of address.<\/li>\n\n\n\n<li style=\"letter-spacing:1px\">Contact the&nbsp;<a href=\"https:\/\/moversguide.usps.com\/icoa\/icoa-main-flow.do?execution=e4s1\" target=\"_blank\" rel=\"noreferrer noopener\">United States Postal Service<\/a>.<\/li>\n\n\n\n<li style=\"letter-spacing:1px\">Contact your local county tax collector for a change of address.<\/li>\n<\/ul>\n<\/div>\n<\/div>\n<\/div>\n","protected":false},"excerpt":{"rendered":"<p>Business Move Checklist and Coordination Tasks Whether you enlist the help of a program, project or construction management team or handle your business move in-house, one thing is a must: stay organized. Download our free Business Move Checklist and Business Move Coordination Tasks here to keep organized and make sure your company doesn\u2019t miss a [&hellip;]<\/p>\n","protected":false},"author":1,"featured_media":13524,"parent":6739,"menu_order":0,"comment_status":"open","ping_status":"open","template":"","meta":{"_acf_changed":false,"footnotes":"","_links_to":"","_links_to_target":""},"coauthors":[998],"class_list":["post-3702","page","type-page","status-publish","has-post-thumbnail","hentry"],"acf":{"custom_page_name":"","page_header_content":"Stay organized with our free downloadable checklist","lead_content":"<div class=\"left\">\r\n<h3>Business Move Checklist and Coordination Tasks<\/h3>\r\n<div class=\"checklistdescwrapper\">\r\n<div class=\"downloadpdf\"><a href=\"https:\/\/hughesmarino.com\/inland-empire\/wp-content\/uploads\/sites\/27\/BusinessMoveChecklist.pdf\" target=\"_blank\" rel=\"noopener\"><img class=\"alignnone size-full wp-image-13523\" src=\"https:\/\/hughesmarino.com\/wp-content\/uploads\/pdfpng.png\" alt=\"pdfpng\" width=\"62\" height=\"78\" \/>\r\nDownload the checklist<\/a><\/div>\r\n<p class=\"main-txt\">Whether you enlist the help of a program, project or construction management team or handle your business move in-house, one thing is a must: <strong>stay organized<\/strong>. Download our free Business Move Checklist and Business Move Coordination Tasks here to keep organized and make sure your company doesn\u2019t miss a beat when it comes time for this exciting but challenging time in every business\u2019 evolution. When it comes time to make a new home for your company, be sure to have this helpful resource at your finger tips.<\/p>\r\n\r\n<\/div>\r\n<\/div>\r\n<h3 class=\"h3-sub-title\">Business Move Checklist<\/h3>\r\n<div class=\"twocolleft\">\r\n<ul>\r\n \t<li>Select a move committee. This is typically made of representatives from IT, HR, Operations and other interested and qualified people.<\/li>\r\n \t<li>Establish a preliminary relocation budget.<\/li>\r\n \t<li>Determine whether the move warrants hiring a third-party move management consultant. If so, interview and hire third-party partner.<\/li>\r\n \t<li>Coordinate moving of servers with IT provider\/support.<\/li>\r\n \t<li>Contact telecommunications\/data provider to schedule a cut-over date.<\/li>\r\n \t<li>Contact telephone provider to get new numbers or move existing.<\/li>\r\n \t<li>Order data circuits and\/or specialty circuits (check for lead times).<\/li>\r\n \t<li>Order phone lines for elevator, security and any other item that may require a phone line.<\/li>\r\n \t<li>Confirm your long distance carrier or change it.<\/li>\r\n \t<li>Determine if any equipment requires specialized or approved vendors to move it. This could include copiers, lab equipment, certain electronics or manufacturing equipment.<\/li>\r\n \t<li>Check existing lease for restoration requirements\/conditions for returning current space to landlord.<\/li>\r\n \t<li>Reserve the building elevator (existing for move out, new for move in).<\/li>\r\n<\/ul>\r\n<\/div>\r\n<div class=\"twocolright\">\r\n<ul>\r\n \t<li>Order keys from the building.<\/li>\r\n \t<li>Contact the building to confirm locations of signage.<\/li>\r\n \t<li>Hire signage vendor to plan, get approval for, and install new signage.<\/li>\r\n \t<li>Obtain a qualified mover by interviewing 2-4 companies, depending on the size of job.<\/li>\r\n \t<li>Order new letterhead, business cards, forms, and other printed marketing materials.<\/li>\r\n \t<li>Coordinate updates to your website, email signatures, and any place else where your address appears so they can be implemented on the day of your move.<\/li>\r\n \t<li>Notify your clients of change of address.<\/li>\r\n \t<li>Contact the post office for change of address.<\/li>\r\n \t<li>Contact your bank for change of address.<\/li>\r\n \t<li>Notify vendors of change of address (coffee service, vending machines, etc.).<\/li>\r\n \t<li>Contact the IRS for change of address.<\/li>\r\n \t<li>Change address with any publications that are delivered to office.<\/li>\r\n \t<li>Notify insurance carrier of change of address and new office\u2019s requirements. Obtain certificates of insurance for the landlord, and any entities required by the lease.<\/li>\r\n \t<li>Contact the Franchise Tax Board for change of address.<\/li>\r\n \t<li>Contact the Employment Development Department for change of address.<\/li>\r\n \t<li>Contact the Secretary of State for change of address.<\/li>\r\n<\/ul>\r\n<\/div>\r\n<div class=\"twocoldevider\"><\/div>\r\n<h3 class=\"h3-sub-title\">Business Move Coordination Tasks<\/h3>\r\n<strong>2 Months Prior to Move:<\/strong>\r\n<div class=\"twocolleft\">\r\n<ul>\r\n \t<li>Coordinate with IT on server move, desktop, and PBX timelines.<\/li>\r\n \t<li>Assemble \u2018Move Team\u2019 with each department having a \u2018Move Liaison\u2019.<\/li>\r\n \t<li>Schedule weekly move coordination meetings \u2013 prepare and distribute weekly minutes &amp; schedules.<\/li>\r\n \t<li>Review &amp; define areas of responsibility<\/li>\r\n \t<li>Move sequencing\/timeline preparation<\/li>\r\n \t<li>Collect all furniture layout plans from employees for their new spaces.<\/li>\r\n<\/ul>\r\n<\/div>\r\n<div class=\"twocolright\">\r\n<ul>\r\n \t<li>Common areas (coffee\/break rooms, copy rooms, etc.)<\/li>\r\n \t<li>De-installation &amp; installation responsibilities \u2013 coordination of timing<\/li>\r\n \t<li>Prepare lab equipment ID matrix of all equipment moving (if applicable) \u2013 check\/review special equipment installation compatibility\/requirements (coordinate with users).<\/li>\r\n \t<li>Develop preliminary move schedule.<\/li>\r\n<\/ul>\r\n<\/div>\r\n<div class=\"twocoldevider\"><\/div>\r\n<strong>1 Month Prior to Move:<\/strong>\r\n<div class=\"twocolleft\">\r\n<ul>\r\n \t<li>Assign move numbers\/labeling\/tagging scheme \u2013 prepare floor plans\/layouts.<\/li>\r\n \t<li>Create employee move packets and instructions on how to move.<\/li>\r\n \t<li>Prepare agenda for employee move orientation meeting.<\/li>\r\n \t<li>Create public relations campaign with press releases to highlight new location and\/or office-warming party.<\/li>\r\n \t<li>Secure off-site storage location for old files<\/li>\r\n<\/ul>\r\n<\/div>\r\n<div class=\"twocolright\">\r\n<ul>\r\n \t<li>Discuss and agree on move insurance needs with company.<\/li>\r\n \t<li>Modify new space to meet equipment demands as necessary (coordinate with users).<\/li>\r\n \t<li>Determine security procedures for the move.<\/li>\r\n \t<li>Coordinate to add your listing to lobby directory at new site<\/li>\r\n \t<li>Fine tune move schedule.<\/li>\r\n<\/ul>\r\n<\/div>\r\n<div class=\"twocoldevider\"><\/div>\r\n<strong>2 Weeks Prior to Move:<\/strong>\r\n<div class=\"twocolleft\">\r\n<ul>\r\n \t<li>Finalize move schedule.<\/li>\r\n \t<li>Hold employee move orientation meeting.<\/li>\r\n \t<li>Distribute employee move packets.<\/li>\r\n \t<li>Schedule packing material and label delivery.<\/li>\r\n \t<li>Prepare employee welcome packet to the new space (restrooms, gyms, break rooms, copy rooms, etc.).<\/li>\r\n \t<li>Move team preparation for move \u2013 channels for communication, change requests, etc.<\/li>\r\n \t<li>Schedule move day on site help.<\/li>\r\n<\/ul>\r\n<\/div>\r\n<div class=\"twocolright\">\r\n<ul>\r\n \t<li>Create a list of emergency contacts, cell phone numbers, and vendors that includes moving company, building management, utilities, telecommunications, etc.<\/li>\r\n \t<li>Identify \u2018lost and found\u2019 at both origin and destination.<\/li>\r\n \t<li>Identify move command central \u2013 for mover and employee inquiries.<\/li>\r\n \t<li>Select cleaning vendor for post-move.<\/li>\r\n<\/ul>\r\n<\/div>\r\n<div class=\"twocoldevider\"><\/div>\r\n<strong>Move Week:<\/strong>\r\n<div class=\"twocolleft\">\r\n<ul>\r\n \t<li>Schedule additional packing material and label delivery.<\/li>\r\n \t<li>Tag and label destination site \u2013 room numbering and equipment IDs.<\/li>\r\n \t<li>Mount \u2018You are here\u2019 floor plans and color-coding instructions.<\/li>\r\n \t<li>Schedule training for all emergency procedures at new location.<\/li>\r\n<\/ul>\r\n<\/div>\r\n<div class=\"twocolright\">\r\n<ul>\r\n \t<li>Distribute contact lists for emergency\/on site\/on call lists.<\/li>\r\n \t<li>Review and finalize all move sequences\/schedules \u2013 distribute to move team.<\/li>\r\n \t<li>Prep building for move \u2013 surface protection, corner guards, etc.<\/li>\r\n \t<li>Distribute new security ID cardkey entry badges.<\/li>\r\n \t<li>As close as possible to moving day \u2013 change locks and access codes at new location.<\/li>\r\n<\/ul>\r\n<\/div>\r\n<div class=\"twocoldevider\"><\/div>\r\n<strong>Move Day(s):<\/strong>\r\n<div class=\"twocolleft\">\r\n<ul>\r\n \t<li>Assign origin and destination move liaisons.<\/li>\r\n \t<li>On site help to coordinate move related questions, etc.<\/li>\r\n \t<li>Complete job walk each day of move of schedule\/completion\/damage, etc.<\/li>\r\n<\/ul>\r\n<\/div>\r\n<div class=\"twocolright\">\r\n<ul>\r\n \t<li>Prepare \u2018honey-do\u2019 lists.<\/li>\r\n \t<li>Allocate keys and\/or access cards for new location.<\/li>\r\n \t<li>Distribute employee welcome packets at their new destinations.<\/li>\r\n<\/ul>\r\n<\/div>\r\n<div class=\"twocoldevider\"><\/div>\r\n<strong>Post Move Support:<\/strong>\r\n<div class=\"twocolleft\">\r\n<ul>\r\n \t<li>Move central command post \u2013 support employee inquiries, lost &amp; found, honey-do lists, etc.<\/li>\r\n \t<li>Dispatch appropriate team(s) for post move support \u2013 hang white boards, equipment fit up, etc.<\/li>\r\n \t<li>Collect all access items including security cards, keys and parking passes for old location and confirm return of deposits held by landlord for items.<\/li>\r\n<\/ul>\r\n<\/div>\r\n<div class=\"twocolright\">\r\n<ul>\r\n \t<li>Survey for damage \u2013 prepare and submit reports.<\/li>\r\n \t<li>Distribute new contact list and layout of department locations.<\/li>\r\n \t<li>Prepare move punch list and action items \u2013 coordinate with appropriate contractors, etc.<\/li>\r\n \t<li>Review final invoices against contracts.<\/li>\r\n<\/ul>\r\n<\/div>\r\n<div class=\"twocoldevider\"><\/div>\r\n<h3 class=\"h3-sub-title\">Helpful Links for Moving<\/h3>\r\n<div class=\"twocolleft\">\r\n<ul>\r\n \t<li>Contact the <a href=\"https:\/\/www.ftb.ca.gov\/individuals\/faq\/ivr\/619.shtml\" target=\"_blank\" rel=\"noopener\">Franchise Tax Board <\/a> for change of address. Use <a href=\"http:\/\/www.ftb.ca.gov\/forms\/2011\/11_3533.pdf\" target=\"_blank\" rel=\"noopener\">form 3533<\/a>.<\/li>\r\n \t<li>Contact the <a href=\"https:\/\/www.irs.gov\/pub\/irs-pdf\/f8822b.pdf\" target=\"_blank\" rel=\"noopener\">IRS<\/a> for change of address.<\/li>\r\n \t<li>Contact the <a href=\"https:\/\/www.edd.ca.gov\/payroll_taxes\/Changes_to_Your_Business.htm\" target=\"_blank\" rel=\"noopener\">Employment Development Department<\/a> for change of address.<\/li>\r\n<\/ul>\r\n<\/div>\r\n<div class=\"twocolright\">\r\n<ul>\r\n \t<li>Contact the <a href=\"http:\/\/www.sos.ca.gov\/business\/notary\/forms.htm\" target=\"_blank\" rel=\"noopener\">Secretary of State<\/a> for change of address.<\/li>\r\n \t<li>Contact the <a href=\"https:\/\/moversguide.usps.com\/icoa\/icoa-main-flow.do?execution=e4s1\" target=\"_blank\" rel=\"noopener\">United States Postal Service<\/a>.<\/li>\r\n \t<li>Contact your local county tax collector for a change of address.<\/li>\r\n<\/ul>\r\n<\/div>\r\n<div class=\"twocoldevider\"><\/div>\r\n<div class=\"download_bottom_link\"><\/div>","program_management_image":null,"program_management_link":"","project_management_image":null,"project_management_link":"","construction_management_image":null,"construction_management_link":"","after_lead_content":{"title":"","content":""},"list_1_title":"","list_1":null,"list_2_title":"","list_2":null,"add_teammembers":[],"testimonials":null},"yoast_head":"<!-- This site is optimized with the Yoast SEO plugin v28.8 - https:\/\/yoast.com\/product\/yoast-seo-wordpress\/ -->\n<title>Business Move Checklist: Relocating Your Company<\/title>\n<meta name=\"description\" content=\"Planning on relocating a company? 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