Lease Administration Coordinator

About This Position

Hughes Marino is a nationally award-winning tenant representation firm that is transforming the commercial real estate industry. With an outstanding culture and 100% family owned, we are an exciting and growing company with offices throughout California–San Diego, Orange County, Los Angeles, San Francisco, and Silicon Valley–and in Seattle, Washington.

As our company continues to grow, we are seeking talented, motivated teammates who embody our ten core values. We pride ourselves on being one of the most award-winning companies, including #7 Best Small Workplace in the Nation by Fortune Magazine, #2 Top Company Culture in the Nation by Entrepreneur Magazine, #1 Best Place to Work by Los Angeles Business Journal, Orange County Business Journal, and San Diego Business Journal, among many others. Hughes Marino is like family, and we have a culture of collaboration, support, innovation, and fun!

We are looking for superstar team members who deliver excellence every day, proactively communicate with others, pursue growth and learning, and build lasting relationships based on trust. You must be character-first, efficient, detail oriented, an independent worker, and want to be part of our exciting future. If this sounds like you, then we want to meet you and encourage you to apply!

For more information about our dynamic culture, please visit Hughes Marino’s blog,  LinkedIn,  Facebook,  Twitter and Instagram. Watch our video for in-depth insight into Hughes Marino’s award-winning culture!

Compensation

Part-time annual salary $21,500-$25,000, depending on experience. If converted to full-time $43,000-$50,000, plus insurance and benefits.

How to Apply

Please apply by sending a detailed cover letter and resume via email to Hughes Marino COO, Mrs. Shay Hughes, at careers@hughesmarino.com. Tell us more about yourself and why you think you are that special someone we need to have on our team!

Job Description

  • We have one immediate part-time Lease Administration Coordinator position based out of our stunning Hughes Marino downtown San Diego headquarters.
  • For the right candidate, this part-time position has potential to turn into a full-time role, with insurance and benefits, within the next six-months!
  • The Lease Administration Coordinator will work within Hughes Marino’s Lease Administration and Audit Services division.
  • Projects will include, but will not be limited to, processing accounts payable, preparing lease abstracts, preparing monthly client reports, and assisting with preparation and distribution of annual budgets, audits, CAM reconciliation reviews and other reports.
  • If you are an incredibly organized and meticulous person with the skills to thrive in a fast-paced environment, then we want to meet you. We offer a competitive salary, excellent benefits, and a long-term career opportunity as a valued member of the Hughes Marino family.

Desired Skills and Experience

  • Ability to review and understand commercial tenant rent statements in conjunction with lease requirements, collect proper supporting back-up documentation from landlords, and confirm all calculations are correct.
  • Ability to review and create lease abstracts.
  • Ability to update and maintain all lease information and data.
  • Ability to understand, interpret, and abstract commercial real estate lease terminology.
  • Experience with Yardi or Lease Harbor a plus.
  • Impeccable customer service skills. You must be extremely professional and polite with clients and clients’ landlords.
  • Must be a self-starter and possess a strong ability to handle multiple projects simultaneously while meeting strict deadlines.
  • Must have impeccable attention to detail and exacting standards regarding file setup and organization.
  • Must have the ability to recognize and solve problems as they arise.
  • High level of proficiency using Microsoft Office programs, including Outlook, Word, and Excel.
  • Ability to work independently.
  • Very strong organizational skills—list maker a plus!
  • Great attention to detail, especially with writing and reviewing documents.
  • Ability to complete projects under pressure in a timely and accurate manner.
  • Must be a self-starter and possess a strong ability to handle multiple projects simultaneously while meeting strict deadlines.
  • Ability to work both independently and with a team.

Qualifications

  • Upbeat, happy, and friendly!
  • Excellent written and verbal communication skills.
  • Proficiency using Microsoft Office programs, including Outlook, Word, and Excel.
  • Work experience in a property management environment is desired.
  • Experience with real estate accounting software a plus.
  • Bachelor’s degree required.